Accounts Payable Clerk

GENERAL FUNCTION: Under the general direction of the AP Supervisor handles the accounts payable process for the company’s property development division and assist with bank draws for the company’s home building division. This includes processing invoices, purchase orders, work orders, distribution and printing of checks. Familiarity with the building industry preferred.

SPECIFIC RESPONSIBILITIES:

1. Maintains checking account balance in written register or computer for each assigned entity.
2. Process all construction bank draws and make timely deposits and recordation of same.
3. Understands the principles of customer service and recognizes that “good” service often requires a “shocking level of response”.
4. Communicate and project the Grace Homes, “We care” attitude to all customers and employees through all forms of communication (writing, verbal, and appearance).
5. Processes invoices and approved purchase orders for payment in a timely fashion each check processing date.
6. Reconciles bank loan balances.
7. Prepares cash requirements report for approval by Director of Financing/Controller. A cash flow projection report is often a portion of this regular procedure.
8. Serves as the main Grace Homes liaison to all trade contractor and supplier accounting departments for the Development division.
9. Attends regular office or accounting staff meetings.
10. Enters data into computer system each day. Maintains vendor information and vendor insurance database.
11. Makes and record deposits within 24 hours or one business day of receipt. [May or may not be assigned this responsibility].
12. Tracks and reports on operational performance benchmarks and actual results as assigned by accounting manager.
13. Follows internal accounting controls to ensure professional and secure handling of Grace Homes finances.
14. Assists Controller with computer closing process for jobs closed during the month as part of the end of month procedures.
15. Accept job progress information from schedule.
16. Prepares check run for approved, prints and distributes checks to all payees each pay date.
17. Maintains AP files by, [alphabetically by vendor and then chronologically within each vendor’s file].
18. Processes special check runs or hand checks as required and approved by CFO or other assigned management personnel.
19. Annually assists controller with the production of the vendor 1099 forms prior to January 31 each year.
20. Special projects as assigned by immediate supervisor

PREREQUISITES FOR SUCCESS:

1. People skills to articulately and professionally handle communication with customers, employees and vendors.
2. Accounting and banking knowledge to maintain accurate records, and accounting schedules.
3. Organizational aptitude to keep detailed records and a clean filing system and work area.
4. Computer aptitude and willingness to learn to process needed data and to communicate via reports, spreadsheets and letters. Excel, Word and back office accounting software experience a prerequisite.
5. Willingness to learn new and varied tasks.
6. Must have understanding and willingness to process draw requests in a timely fashion and to insist upon accurate reporting to/from banks.
7. Ability to hold confidential information that is proprietary to the management of Grace Homes
   

ACCOUNTABILTY MEASUREMENTS:

1. Checks and deposits entered by assigned process and dates.
2. 2. Filing is caught up each week. Work areas are clean and neat at the end of each work day.
3. 3. Assigned special projects are completed per assigned schedule and with high degree of accuracy.

ORGANIZATIONAL RELATIONSHIPS:

REPORTS TO: Accounting Supervisor

WORKS WITH: Grace Homes, management team, banks and outside vendors and trade contractors.

SUPERVISES: None

CLASS: Non-Exempt

 
Please send letters of interest and resume to Grace Homes Human
Resource Manager at: clacey@gracehomescolorado.com